Youtube Exercise » English Grammar Homework

Day in the life of an Event Planner | Corporate Event Gala

Gabby Pinkerton

1,503 views 4 months ago

Warm-up Questions

What do you think an event planner does on the day of a corporate gala?
What kinds of problems do you think can happen during event setup?
What parts of a gala do you think guests notice most (food, lighting, photos, music, etc.)?

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Day in the life of an Event Planner | Corporate Event Gala

Morning coffee and starting the event setup (00:00 – 03:33)

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1. Where is the speaker going at the beginning of the video?

To meet the awards winners at the registration desk
To visit a new venue in another city
To buy flowers for the centerpieces
To a favorite coffee shop across the street from the hotel

2. Which part of the event setup does the speaker say they need to bring in from outside?

Tables and chairs
An outside AV company
Catering
Linens

3. Why do some guests receive a special place card when they check in?

To get access to the red carpet
To show they are volunteers
To show the server their allergy or meal type
To show their assigned seat number

Day in the life of an Event Planner | Corporate Event Gala

Photo area, design choices, and the event planner’s responsibilities (03:33 – 08:18)

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1. What is the purpose of the big step and repeat?

To announce the award winners early
To display the dinner menu
To separate VIP guests from regular guests
To give guests a place for sponsor photos and a photo op

2. Why does the speaker keep the centerpieces from being very tall?

So volunteers can carry them more easily
So guests can see each other across the room
So the photographer can stand on the tables
So the flowers last longer

3. Why does the speaker put programs at every other seat?

To save money and reduce waste
Because the venue requires it
Because every guest gets a digital program instead
To make the tables look more symmetrical

Day in the life of an Event Planner | Corporate Event Gala

Final hour, red carpet experience, and wrap-up (08:18 – 09:52)

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1. How does the speaker describe the last hour before the show starts?

Mostly spent sitting and waiting
A time when the room is still not ready
Very calm and quiet
A time when they are running around

2. What do the photography teams bring in to create a special red carpet feel?

A celebrity host
Paparazzi
A drone show
A live band

3. Why does the speaker encourage people to book corporate events in January?

Because January is a slow season for weddings
Because corporate events are only allowed in January
Because clients always want outdoor events then
Because venues are more expensive then

Day in the life of an Event Planner | Corporate Event Gala

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1. Which set of tasks best represents what the speaker focuses on for a corporate gala?

Guest experience, coordinating teams, and running the program
Writing legal contracts for celebrities
Designing hotel architecture and furniture
Cooking the meals and serving tables

2. What is one example of the speaker adapting to what a client wants, even if they don’t love it?

Giving every guest two programs
Using long horizontal table names because the client is adamant
Removing the step and repeat
Choosing tall centerpieces

3. What is the main reason lighting is emphasized for corporate ballroom events in the video?

Lighting helps create the atmosphere and makes the stage look better
Lighting replaces the need for decorations
Lighting is required for serving drinks
Lighting makes food taste better

Discussion Questions

Discuss the ideas from this video

Day in the life of an Event Planner | Corporate Event Gala

The speaker says corporate events require wearing “many hats.” What roles do you think are the most stressful, and why?
Have you ever had to “pick your battles” at work or school? What did you compromise on?
What details (lighting, flowers, seating, registration) do you think create the best guest experience at a formal event?
Do you agree with putting programs at every other seat to “save some money, save the trees”? Why or why not?